Each Family must volunteer 12 hours at a swim meet. This ensures the possibility of swim meets and helps them run smoothly. Below are the ways families can volunteer at swim meets. We need all of these jobs filled for every meet, and most of the jobs anyone can do. Even if they have no prior experience. Sign up to volunteer on the "Job Sign Up" page.
1. There are 2 timers in each lane. Each timer will be provided a stopwatch and there will be a clipboard with a list of swimmers for each lane to record times.
2. As the swimmer comes to the block, confirm the name. If the swimmer is not there, please write NS for no show.
3. Watch the starter for the start of the race. Generally watching for the flash of the starter is the best way to start.
4. Stop the watch when any part of the swimmer touches the wall.
5. Record both times on the timing sheet and get ready for the next race. The times will be averaged at the timing table to establish the official time.
6. If for some reason there is a malfunction with the watch, please signal for the back-up timer to exchange watches.
7. You get the best seat in the house with this job -- no experience is required!
The "Runner" picks up finished lane slips from the timers and takes them to the awards table.
The announcer for a meet is supplied with a loudspeaker and an order of events. Announcing for each meet must be loud enough to be understood by participants, officials and spectators.
Example of correct commands:
First call, event number and event description (i.e. "Event number 1, 6 & under girls free relay. Please report to the blocks")
After a short interval repeat the above for the second call. At the end of second call, wait a short interval and give final call for the event.
The announcer should follow this procedure for all remaining events.
Try to stay at least 3 events ahead of the event in the water.
At all times the announcer should know what is going on. The event number, number of heats per event etc. so the calls can be made without haste. This keeps the meet running smoothly. At all times the next event should be on the deck. Working closely and communicating with the deck manager is vitally important in this position. The announcer should avoid talking while the starter is giving commands the swimmers.
Instructions for Timing Table/Awards: 2 volunteers needed
1. Accept the timers sheets from the "runner": These will be from each lane of the pool . (recommend to keep them all in event order for easier data input into the computer at a later time)
2. Review the form(s) to ensure there are times recorded for each swimmer in the event.
3. Calculate the average of the times recorded for each swimmer and document the official time on the form.
4. If the laptop with the Meet Manager software is present along with a printer- record the swimmers official time into the computer. Print off and attach ribbon labels. Keep each teams ribbons separated. Once complete- print off the meet results and give each coach their ribbons.
If a laptop is not present- keep the forms organized. The coach or a designated person will record the results at a later time and do the ribbons and take the awards to each of the teams facility for the head coach to pick up.
5. At the end of the meet, give all the forms with the official times to the head coach of our team.
The Behind the Blocks parent is available to help assure all MWW swimmers, but especially the younger ones and new swimmers, are in the right lanes and order, and are on the blocks at the right time to start their race. One of the coaches will also likely be there to assist as available.
PARENTS ARE RESPONSIBLE TO BRING THEIR SWIMMERS BEHIND THE BLOCKS AT THE PROPER TIME.
1. Before the meet starts, get a list of swimmers by event, heat & lane from the meet coordinator.
2. Come behind the blocks at first call for the first event and be available to help line up swimmers.
3. For relays, all 100 y/m races (10 & U) have two swimmers at each end of the pool. For 200 y/m races, all swimmers are at the block end of the pool.
4. Meets will start with 200 Y swims for older swimmers, then relays – either a free relay or a medley relay. Then the individual events starting with 6U.
Just do your best. This is one of the most fun jobs – the kids are so excited and want to do the right thing! Having an adult to help them know they are in the right place is a great reassurance.
Interested in training as an official for the Butler County Swim League? There will be training opportunities offered in the few weeks before the season starts. The Summer league training is usually free.
Training session will be between 1-1 1/2 hrs. Prior experience with competitive swimming is not necessary. Officiating is a great way to help the team for your family's volunteer responsibility. If you have new swimmers, there's no better way to learn how things work and what is expected.
Officials's Training for Butler County Swim League will be offered in the spring of 2018
Training is usually free. Get the best view of the pool while serving your volunteer time!
The team is required to provide officials for both home and away meets.
The starter will be positioned at the podium to the side of the starting blocks.
1. The starter will be provided a heat sheet showing events, heats & swimmers for each lane
2. Consults event sheet to confirm that all swimmers are present and in correct lanes.
3. Notify swimmers of the following:
a. Event number
b. Distance (with pool length clarification; e.g. 1 length)
c. Event name
d. Stroke(s) to be used and order, (if applicable)
e. Relay swimmers are to leave the pool immediately after swimming their leg.
4. Directs swimmers to, "Take your mark!" and gives sufficient time for swimmers to come to starting position with at least one foot at the front edge of the platform (swimmers must respond at once). Backstroke swimmers may be directed to, "Place your feet!" and must have both hands on the gutter or starting grips. Standing in or on the gutter, placing the toes above the lip of the gutter, or bending the toes over the lip of the gutter before or after the start is prohibited. At this point it is too late for a swimmer to show for heat or changes to be made in relay teams.
5. Gives starting signal (horn and light) when all swimmers are motionless
6. Gives false start signal (multiple horn blasts) if false start is committed & directs swimmers to, "Stand up!".
7. Calls false start(s) by lane number(s)
8. Disqualifies any swimmer with two false starts and consults Head Official
9. Changes order of events or heats (using discretion) to rest swimmers involved in false starts
10. Starter has discretion to combine heats if practical.
Instructions for Set-up
Arrive at pool at 5:00 and report the Head Coach
Much of this will be on the job training!
Set up starter podium.
Set up announcer microphone
Move tables for grill, bake sale, awards table
Set up canopies (if available) for bake sale, awards table
Arrange chairs for optimal viewing
Set-up backstroke flags
Be willing to do whatever else is needed for the prompt start of the meet.
Be prepared to stay until clean-up is complete - usually 30-45 minutes
Much of this will be on the job training!
Put away starter podium.
Put away announcer microphone.
Move tables from grill, bake sale, awards table
Take down canopies from bake sale, awards table
Put chairs back in preparation for pool use.
Put away back-stroke flags
Swim meets run on volenteers.